Top 5 Facts About Managed-Print-Services

When it comes to hidden business costs, printers and other hardcopy-producing machines are some of the biggest culprits. Too often, office administrators are unaware of exactly how much money is being wasted on paper, toner, and other printer supplies. Luckily for businesses everywhere, this loss is an easily resolvable issue. Implementing managed print services (also known as MPS) can help streamline the support of your hard-copy devices and make them more—you guessed it—manageable. But the truth is, MPS is still a relatively unfamiliar service to many business administrators. Here are five facts about Managed Print Services and how you can use them for your office.

 

MPS Can Save You Money

According to experts, 5% of all office budgets are spent on printing. By using MPS, that budget can be cut by up to 30%! These savings are thanks to MPS’ limitations on wasted printing, as well as reductions on supplies such as toner. Knowing exactly how much your employees are printing makes you better able to budget your supply costs—and less paper and ink wasted in a day means more money in your business checkbook.

They Can Do The Maintenance For You

All hard-copy devices—printers, copiers, fax machines, and more—require regular maintenance and upkeep. There are multiple parts that need to be replaced throughout the regular life cycle of a printer. Instead of taking time away from one of your employees—time that could be better spent on projects relating to your company—in order to try and figure out the replacement yourself, MPS can maintain a regular maintenance schedule for you.

Managed Print Services Can Also Offer Tech Support

More than just regular maintenance, MPS can also handle problems. Whether through phone support or personal visit, Managed Print Services are a quick solution when something goes wrong.

They Are More Environmentally Friendly

While the addition of electronic devices to the workforce seems as if it should reduce the amount of paper produced in an office, it’s sadly not the case. Hard copies are still required (and in some cases, preferred) by most businesses. With non-managed printers, waste is a major issue. According to experts, some 65% of printed materials are trashed the same day they’re printed! MPS can help you figure out how much of your business’ usage is wasted and help reduce that amount through a variety of approaches. This means less trash in the bins at the end of the day—and a healthier earth.

Managed Print Services Can Reduce Staffing Costs

Because a large portion of tech support requirements are related to printing or copying, using MPS can eliminate the need for an in-house tech support staff member. This staffing reduction can open up additional resources to be able to grow your business while still having your printing support needs met.

Whatever your business, managed print services can offer a convenient, cost-effective way of managing your time, your supplies, and your budget—just by managing your hardcopy devices and their output.

About Author

Trixxie has written this article for CSG Managed Print Services,  a publicly listed (ASX:CSV) Australian owned print and communication solution specialist.

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